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Event Planning Tips for Co-Worker Gatherings

Have you agreed to plan and host a large event for coworkers? Congratulations to you for stepping up to use your leadership and organizational skills to plan a memorable event. Whether it’s a simple wedding shower for a special coworker or an elaborate company anniversary party, the key to any successful event is proper planning. Follow these recommendations from the event planning and catering experts to ensure your event is a huge success.

The first steps are to define the budget, determine the date and secure the venue. After establishing an approximate head count of guests, send out an email for invitees to schedule the date for the event of their calendars. Select a caterer and book for the occasion. Be mindful that many event centers require selection of a caterer from an approved list.  A well-established caterer can recommend a multitude of menu selections for the event. The budget will be a determining factor ono whether the caterer suggests a buffet or a sit down dinner with full service. In coordination with the caterer, take advantage of the awesome deals offered by Groupon coupons and select several arrangements from Edible Arrangements that can double as centerpieces and desserts. Be mindful of any dietary restrictions of guests and share these with the caterer if special accommodations and selections need to be made.

Depending on budget restrictions, consider options for entertainment. Use your imagination. A guest speaker with a great sense of humor or a band that has the ability to play tunes that everyone will enjoy. The selection of entertainment will depend largely on the nature of the event.  A running slide show with photos of co-workers and past company events will nearly always be welcome. If transportation is required to and from the event from a hotel or office, arrange this well in advance and communicate the logistics to the guests via email. With all the advance planning secured, you’re ready to enjoy yourself on the day of the event. Best of luck to you for a smooth and memorable occasion!